Senior Legal Administrator – Luxembourg

Ref: 43687
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An international investment management firm in Luxembourg is seeking a Senior Legal Administrator to join its governance and legal operations function. This role sits at the heart of a busy, high-quality environment supporting regulated fund and management company structures.

This position offers hands-on responsibility across governance coordination, regulatory upkeep and stakeholder interaction.

Key Responsibilities of the Senior Legal Administrator include:

• Coordinating board, shareholder and committee meetings across management companies and investment funds
• Preparing agendas, meeting materials, minutes, resolutions and follow-up actions
• Maintaining statutory records, governance documentation and internal databases
• Managing Luxembourg regulatory filings and monitoring submission deadlines (e.g. RCS, beneficial ownership registers)
• Acting as a key point of contact for directors, advisers, notaries, auditors and internal teams
• Supporting governance requirements linked to new fund launches and product developments
• Identifying opportunities to improve processes, systems and documentation standards

The Senior Legal Administrator will meet the following credentials:

• Minimum 3 years’ experience in legal administration
• Experience working in a ManCo, a fund, a family office or law firm (due to the nature of this role, candidates with service provider backgrounds cannot be considered)
• Strong working knowledge of Luxembourg company law and regulated fund structures (UCITS/AIF)
• Comfortable operating in a fast-paced, detail-driven environment with competing deadlines
• Excellent written and spoken English
• Highly organised, proactive and confident liaising with senior stakeholders
• Experience with governance systems or document management tools is beneficial

This is an exciting opportunity for an experience Legal Administration candidate to take on a new role at a world-leading asset manager.

The company offers clear career progression, competitive employee benefits and a collaborative company culture.

If you believe your experience meets the criteria, please apply with your CV.

Bruin recognises the positive value of diversity, and aims to promote equality and challenge unfair discrimination. As a champion of equal opportunity employment we welcome applications from all suitably qualified persons – men and women, people of all ages, sexual orientations, nationalities, religions and beliefs. We particularly encourage applications from women, disabled, and Black, Asian and minority ethnic candidates as these groups are underrepresented throughout the financial services industry. Our clients work with us because they value a diverse workforce, and subscribe to our shared principle that all appointments are made on merit and that ability to perform the job will be the primary consideration.