Timesheets & Invoices
If you are a UK contractor or temporary worker payrolled by BRUIN Financial, you will need to submit approved timesheets to our payroll department using one of the forms below. Please do not use these forms if you are working at a client who requires you to complete your timesheet using an online timesheet system – your consultant can advise if you are unsure.
If you are a PAYE worker engaged by BRUIN and wish to claim for accrued holiday pay, please use the same form to request holiday pay. This applies to all PAYE workers, even if you normally complete your timesheet online.
The form is available in 2 formats:
(i) Excel Request Form – this is our preferred and recommended method of completion, as this version automatically calculates your time, is quicker to complete and results in fewer queries.
(ii) PDF Request Form – this is for those who need to complete their timesheets by hand.
Whichever version you use, you will need to print it off, sign it, have your line manager approve it, and email/fax it following the instructions on the form to: firstname.lastname@example.org.
To request holiday pay, please just complete the right hand side of the timesheet and tick the appropriate box. Please also tell us about other non-working time (e.g. sickness, jury service) so we can keep our records up to date. For more information on how holiday pay please refer to our guidance on how this is calculated and administered.
The form caters for single weeks, multiple weeks or monthly timesheets using the same template – please just follow the instructions for your scenario. If you are submitting more than one timesheet week, you can do so using just one form, providing it is not for more than four weeks.
If you provide your services through a personal service company or other intermediary, you must also send us a valid UK invoice, with VAT charged if you are VAT-registered. Please refer to our guidance on how to prepare a valid invoice.
If you have any questions about completing your timesheet or preparing your invoice, please speak to your consultant or contact BRUIN’s payroll team on 020 3145 3333.
We ask all of our limited company contractors to have adequate professional indemnity, public liability & employers’ liability insurance in place at all times. We have therefore partnered with Kingsbridge Contractor Insurance, a specialist insurance broker for contractors. Kingsbridge provide a comprehensive, competitive and fully compliant package which includes all the key insurances you may require. This means you only need one policy to cover your main exposures and meet your contractual obligations.
All BRUIN contractors will receive a 10% discount and you can obtain an online quote here.
Need more information? Contact us online using the information here or just call us on 020 3145 3333