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Legal Team Assistant

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Daily Rate Competitive
Type Temporary / Interim
Location City of London
Sector Compliance
Job Reference T93/BBK/26799
Contact Ben Barakauskas
Date posted 18-08-2017

One of the largest Asset Managers is currently seeking a Legal Team Assistant to join their team. This is an exciting new long term temporary contract starting immediately.
As a Team Assistant you provide pro-active diary management (for internal and external meetings) for Team Leaders, including prompt booking and re-arranging of meetings/ meeting rooms and managing schedule clashes.

Key responsibilities:
• Provide general administrative support daily, including answering phones, printing off materials in preparation for meetings, completing PowerPoint presentations, assisting with editing of documents.
• Assisting the all team members (as necessary) in setting up large (internal and external) meetings including booking meeting rooms, ordering refreshments, arranging printing of documents.
• Promptly record team holidays and other absences.
• Arranging travel, visas and accommodation, booking and making all necessary arrangements for business travel for all team members.
• Co-ordinating with Team Leaders to manage on-boarding and orientation of new joiners to ensure smooth set up of systems (PC, telephone, headsets Blackberry etc.), desk, stationary, and other administrative matters, including organising welcome meetings for new joiner.
• Processing and management of the team's expenses / invoices in a timely manner.
• Ordering office supplies where necessary.
• Preparation of letters, reports, spreadsheets, presentations etc. as required.
• Provide assistance in setting up and actively managing (where required) all electronic records of the department, including files and directories.
• Management of the department's physical archiving and record keeping needs.
• Preparation of meeting minutes and reports as required.

The ideal candidate should have proven experience working in a similar role, within a busy corporate environment. The candidate would have experience working with MS Word, Excel, Outlook and proficient knowledge of PowerPoint.
If you are interested in this role please apply

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Associate, Consultant